PDF is the most popular file format these days, and almost all the offices use it as their de facto file type. The reason is simple; PDF files can be viewed easily on any operating system or any device. Also, PDF files are not editable, which is vital in maintaining the Genuity of the content. Businesses go through millions of file transactions each day, from invoices to presentation reports.
A lot of these documents are prepared on different applications and then converted into PDF format. Frequently visiting a website for online conversion is tedious, and you will have to skim through frustrating advertisements to find relevant links. For this reason, it is recommended for businesses to invest in PDF converters. Here is a list of some more reasons to encourage you to get a converter.
PDF files can help you restrict accessibility. This is especially useful when you have to transfer sensitive data. You can protect your PDF files with a key, and the file will only be accessed when someone enters the key.
This will ensure that the file is only seen by the ones that you want. The password protection works on an advanced encryption method, which makes it difficult to and if someone makes any wrongful attempt, he will only see gibberish. You can share the key with your employees and clients to limit accessibility and avoid data leakage.
Paper to digital conversion made easy
If you have decided to go paperless for the sake of convenience and the environment, PDF is just the thing for you. The physical documents will have to be scanned and uploaded on the cloud, and most of the scanners automatically convert the file to PDF for easy storage and transmission. The OCR technology can read the text and convert it into a digital document.
Sometimes in a service-based business, we need constant approval from the clients and whatnot. Sending and receiving physical documents to get the signature consumes too much time and is inconvenient. PDF format resolves this problem by providing a digital signature facility where the receiver can put his signature in the document and send it back in PDF format. You can use online PDF editors for this purpose. Additionally, it also helps in signing contracts and other legal documents. Digital signatures can save a lot of valuable time.
Flexible editing options
PDF files allow easy conversion to any file type for formatting and editing, which is useful for businesses. For example, you can convert any .pdf file to .xlsx and access all the MS Excel tools. You can perform all the necessary edits to the document and convert it back to PDF for transit and saving. Getting a PDF to Word converter for your office will save valuable time in conversion and saving. The converter app will automatically convert the documents and save them on the server.
PDF files can be compressed easily through the converter apps and saved in a zip folder. Compressed documents take only one-tenth of the original space and help you save a lot on a limited space. Additionally, the document’s content quality remains unaffected.